10 Webinar Formats to Engage Your Audience in 2025

Wondering which webinar format you should choose?

Webinars are a popular tool for businesses, educators, and experts to connect and engage with their audience. But when there are so many different types of webinars... it can be hard to choose which format fits best for what you want to achieve.

Whether you're only looking to engage, educate, or promote something, the right format can help you connect and build a relationship with your audience.

Let's take a look at the 10 different types of webinar formats:

1. Live Webinars
2. On-Demand Webinars
3. Panel Discussions
4. Educational or Training Webinars
5. Interview-Style Webinars
6. Product Webinars
7. Case Study or Success Story Webinars
8. Town Hall or Company Update Webinars
9. Hybrid Webinars
10. Workshop or Interactive Webinars

Live Webinars

Before you choose your webinar format, you have to decide if you want to run a live or pre-recorded webinar. Live webinars are great for real-time interaction between the speaker and the audience. With live Q&A sessions, polls, and chat features, this format is perfect for boosting engagement. It's a great choice if you want to have discussions, answer questions in real-time, and make the audience feel like they are part of the experience. Hybrid events can also be applied within this category since they are mix of a virtual and an in-person event.

Pros:

• Real-time Interaction: Live webinars allow instant communication with your audience through Q&A, polls, and live chat. It's extremely useful for clarifying complex topics, gathering feedback or answering questions on the spot.
• Sense of Urgency: Since live webinars are typically one-time events (unless they are hybrid), they create a sense of urgency or FOMO, which helps drive a higher attendance and engagement.

Cons:

• Time Zone Challenges: Scheduling a live event that works for your audience in different regions can be tough and tricky – it can limit the number of attendees. Make sure to pick the best time and day for your event in order to reach a wider audience.
• Technical Glitches: Live webinars can be vulnerable to technical issues – anything from a slow connection to audio lag can impact the webinar.

On-Demand Webinars

On-demand or pre-recorded webinars are exactly what they sound like – content that has been recorded in advance and can be watched at any time. This type of format gives your audience flexibility as they can watch your webinar when it's most convenient for them. It's especially beneficial for those who live in a different time zone or simply have a busy schedule.

Pros:

• On-demand Flexibility: Since they can be accessed and watched at anytime, pre-recorded webinars are considered to be quite flexible for global audiences who may not be available for the live session.
• Content Control: With pre-recorded webinars, hosts can easily record the webinar first, and then edit the content to make it more polished or improved by cutting out mistakes, and adding in visuals or transitions.

Cons:

• Reduced Engagement: Without the live element, pre-recorded webinars miss out on the "real-time experience" that make webinars interactive and engaging.
• Higher Content Standards: Since pre-recorded webinars can't adapt in real-time, the content needs to be clear from the start since there is no way to adjust based on audience questions.

Panel Discussions

A panel discussion helps bring together multiple experts to talk about a particular topic. With a moderator guiding the conversation, panelists share different viewpoints and insights, which helps add value for the audience. Plus, these sessions commonly include a Q&A or polls, allowing participants to ask questions, making the webinar feel like a live conversation. It's a great way to share a variety of perspectives on an important subject or field.

Pros:

• Multiple Perspectives: A panel discussion usually brings together multiple professionals or speakers from a certain field. The diversity can improve the depth of the discussion and provide a more complete understanding of the topic.
• Interactive Dynamics: By having a moderator, it ensures a more structured conversation that is easy to follow.

Cons:

• Coordination Challenges: One of the main drawbacks of a panel discussion is the increased complexity in scheduling, training, and coordinating multiple participants or speakers. The moderator has to make sure that each panelist has a chance to speak without talking over someone else.
• Potential for Chaos: Despite having a moderator, panel discussions can become quite chaotic since panelists can easily talk over each other. This can make it hard for the audience to follow the conversation, making them feel confused or disinterested in the webinar.

Educational or Training Webinars

Educational or training webinars are primarily focused on teaching and skill-building. These webinars usually include slides, demonstrations, and sometimes hands-on activities. This format is perfect if you're looking to host a workshop, corporate training session, or learning session, where the goal is to enlighten people with new ideas or help provide practical skills.

Pros:

• Convenience: You can schedule training sessions at times that work best for your audience. Plus, they can access any training material or content at their own pace if they are pre-recorded and revisit content as needed for review.
• Cost-Effective: It helps cut expenses for travel, accommodations and any physical materials that would have been needed. This makes it a budget-friendly option.

Cons:

• Limited Interaction: Limited opportunities for interaction and teamwork between attendees besides the live chat.
• No Group Activities: Little to no group activities (again limited interaction between attendees).

Interview-Style Webinars

In interview-style webinars, a host interviews a guest speaker or an expert on a specific field or topic. This can either be live or pre-recorded. It's a great way to share valuable insights that specifically come from thought leaders or experts from the field. If you want to focus on thought leadership, this format can be beneficial for you by helping you tap into the experience and expertise of others while keeping the webinar conversational and engaging.

Pros:

• Engagement through Dialogue: This type of interview style adds a layer of engagement by involving an interviewer who asks prearranged questions. This format tends to be more conversational, making it easier for the audience to take in the information and stay engaged.
• Multiple Voices: By having both an interviewer and an expert, the audience benefits from hearing multiple perspectives. This variety of voices can intrigue the audience and keep them at their toes?

Cons:

• Increased Coordination: Compared to one-speaker formats, interview-style webinars involve more people to coordinate and train, which can be quite hectic and time-consuming.

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Product Webinars

Product demos:

Product demos are all about showing your audience how a product or service works. It gives you the chance to walk through the features, share real-life use cases, and even include customer testimonials, which helps build credibility. Plus, if you're trying to drive sales or generate leads, this format is super effective. It gives your audience a clear, hands-on look at what your product can do and how it benefits them.

Pros:

• Improved Audience Reach: By hosting product demos through the use of webinars, you can have a greater audience reach since there are no geographical boundaries. You can also reach more people at once since in the past you were only able to host 1<>1 demos, limiting your reach.
• Interactive Engagement: Unlike regular presentations, webinars allow for a two-way communication. This means that you can engage with your audience through live Q&A, polls, and live chat, making the demo more interactive and personal.

Cons:

• Technical issues: When hosting webinars, there is a chance of there being technical issues (e.g. audio/video lag, connectivity problems) on some platforms – this is something that of course can be avoided with rehearsals prior to hosting the webinar.

More options:

Product announcement

A product announcement is when a company introduces a new product or feature to the public. It lets customers know about the new product or service helps provide important details like what it does, how it works, and why it's useful.

Product onboarding

Onboarding is the process of helping new users or customers get started with a product or service. It often involves guiding them through setup steps, explaining key features, and ensuring they understand how to use the product.

Case Study or Success Story Webinars

Case study webinars focus on real-life examples of how your product or service has made a difference for customers. These webinars often feature guest speakers from companies that have used your product or service. It's a great way to build trust and credibility by showing the practical benefits of what you offer, especially when you can point to actual results and success stories.

Pros:

• Builds credibility and trust: Showcasing real-life examples of clients builds trust in your product or service:
• Engagement with Audience: Case studies often include relatable situations that can engage attendees while success stories show how your product or service solves your customers pain points.

Cons:

• Limited Connection: Case studies might only resonate with a small portion of your audience if they are too niche or specific.
• Potential for Over-Selling: If not carefully worded and presented, success story webinars can feel too much like a sales pitch, which can disinterest your audience.

Town Hall or Company Update Webinars

Town hall webinars are usually used for internal communication or company-wide meetings. They help leaders share updates, provide feedback, and even answer questions directly from employees or stakeholders. These types of webinars are important for keeping everyone in the loop and creating a transparent and open conversation.

Pros:

• Increased Transparency: Town hall or company update webinars allow leaders to share important updates or news regarding the company's direction with employees or stakeholders, creating transparency among everyone.
• Direct Communication with Leaders: Employees or stakeholders get the chance to hear directly from executives which can be motivating and provide clarity if any questions arise on the spot.

Cons:

• Risk of Information Overload: A town hall or company update webinar can overwhelm employees or stakeholders if too much information is being shared at once, leading to disengagement and confusion.
• TDepending on the format (if live, live chats exist), these type of webinars can become more one-sided, allowing only leaders to speak rather than engaging with the attendees.

Hybrid Webinars

Hybrid webinars combine both live and pre-recorded elements. This type of webinar helps create a more improved or high-quality presentation through pre-recorded content, while still allowing for live interaction during certain parts of the event. It's a good choice if you want the benefits of both types: planned and smooth delivery of pre-recorded content, with the flexibility of live engagement.

Pros:

• Broad Audience Reach: Hybrid events are able to reach a broader audience since they have the benefits of both types of webinars, allowing people with time constraints or busy schedules to attend the webinar virtually.
• Increased Engagement: Virtual participants can engage in real-time through Q&A, polls, and live chat – allowing them not to miss out on being able to interact throughout the webinar.

Cons:

• Technical Issues: When hosting webinars, there is a chance of there being technical issues such as audio or video lag and connectivity problems – this is something that of course can be avoided with rehearsals prior to hosting the webinar.

Workshop or Interactive Webinars

If you want to make sure your audience is truly engaged, consider an interactive webinar. These type of sessions commonly include group exercises, quizzes, and live activities which help get people involved and engaged in the webinar. Workshops or interactive webinars are perfect for training, skill-building, or any other session where you want your audience to actively participate and learn through first hand experiences.

Pros:

• Highly Engaging: Interactive webinars involve more activities, live demos, or group discussions which keeps attendees constantly engaged.
• Direct Product Demonstrations: Workshops allow for real-time demonstrations, showing exactly how your product or service works.

Cons:

• More Planning: Interactive webinars, especially workshops, require more preparation to create engaging content, activities, and demonstrations.
• Time-Consuming: Workshops or interactive webinars commonly require more time than your go to standard webinars – this could result in your attendees being bored if the pace is too slow or if there is not enough value for the time they invested participating in your webinar.

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How to Choose the Correct Webinar Format for Your Audience

When choosing your webinar format, it's important to keep in mind about what is right for your audience and understand their pain points.

Audience demographics

Before you do anything, you need to think about who makes up your audience and what they need.

Do your viewers need training or demo content?

What challenges or pain points does your audience face?

Would they gain more from a Q&A session?

Are they located abroad (in different time zones) and would they benefit from a pre-recorded webinar?

These are the kind of questions you need to be asking yourself in order to truly understand your audience. Plus this information will help you get a sense of what webinar content needs to be produced and how to best reach your webinar goals.

Webinar Goals

Setting realistic and specific webinar goals is important before hosting any type of webinar. A well-defined goal gives your webinar direction and makes sure you're on the right path. Without having clear webinar goals, your webinar risks being just another event, rather than an insightful and engaging webinar.

Types of goals to consider:

Lead Generation

Generating new webinar leads is one of the most common reasons for hosting a webinar. This type of goal could focus on a specific number of leads such as 'gain 100 qualified leads" or "increase email list by 25%" after the webinar.

Best for: Live Webinars, Product Demonstration Webinars, Training Webinars

Customer Engagement

Goals around engagement could include getting more participants to ask questions during a Q&A session, boosting chat interaction, or increasing attendance rates.

Best for: Live Webinars, Hybrid Events, Workshops/Interactive Webinars, Panel Discussions

Brand Awareness

Goals in this category could include growing your social media following, increasing traffic to your website, or hitting a certain number of webinar registrants.

Best for: Pre-Recorded Webinars, Workshops/Interactive Webinars

Repeat Attendance

If you're planning on hosting webinars regularly, you will need to aim for repeated attendance. This goal focuses on building a loyal audience that returns to your future events.

Best for: Pre-Recorded Webinars, Workshops/Interactive Webinars, Educational Webinars

Your webinar platform

Another important factor to consider is your webinar platform – where are you running your webinars? Does your platform provide screen sharing, engagement tools (polls or live chat) or the ability to host pre-recorded webinars?

The kind of features your platform offers could be a deciding factor in the type of webinar you end up creating for your audience.

For example, if you're looking to engage your audience or repurpose webinars, you may want to consider trying a platform like Contrast which offers AI repurposing, pre-recorded webinars and more.

Best Practices on How to Structure Your Webinar

There are a few best practices that you should keep in mind when it comes to planning an impactful and successful webinar for your audience.

Webinar Outline

Make sure to plan your webinar ahead of time by creating a webinar outline in order to be better organized. A webinar outline helps you create a structured plan that lays out the key points, flow, and content of your webinar. It guides your presentation to be more cohesive, engaging, and informative.

Webinar Length

It is important to consider the length of your webinar as you don't want to bore your audience or include too much information. With attention spans shrinking, you must consider how long is too long for your audience to stay engaged? One way of finding this out is by analyzing past webinars and measuring the point at which interactions declined – this will give you the answer you need.

Engagement Tools

Make your webinar interactive by using engagement tools such as a Q&A or polls to make your webinar more engaging. It is often considered one of the most important sections of hosting a webinar because it is one of the few ways your audience can interact with you as the speaker.

Practice Practice

Ensure you practice beforehand by having a script – it will guide you through the speaking process. It also ensures consistency in delivery and allows for a successful story-telling. Think of it as a GPS for your speech, making sure you don't stray off course or miss any important points.

Wrapping it Up

Choosing the right type of webinar can be difficult... but it all depends on your goals and the type of connection you want to build with your audience.

Are you aiming for a live conversation such a Q&A or interview-style session, or do you want to host a webinar where your audience can watch it at their own convenience?

Whether you're educating, sharing insights, or promoting a product, the right format can help make your webinar more engaging and successful. Take some time to think about your goals and pick the format which helps you achieve them while keeping your audience hooked. No matter what you choose, a well-planned webinar will always help you carry value and connect with your audience.

Want to know more? Sign up for our webinar series and learn about the 10 formats to engage your audience in 2025.

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